WHP Rental Terms


RENTALS: Grip equipment, Lights, Cables, Audio Gear, Vehicles are rented on a daily rate.

RENTAL CHARGES: Rental period begins at time of Pick-up and runs in 24 hour increments.

PAYMENT/DEPOSITS: Payment is Required In Full for all rental equipment prior to pick-up and/or delivery. If paying via credit card, renter agrees to pay a 3% transaction fee that may not be reflected on the original invoice. A 50% Deposit Is Required for all labor positions.  Your balance is due prior to the first shoot day. 

CREW FEES: Work Horse Productions offers crew coordinating and booking service; minimum service cost is 15% of the total crew rate.

DAY RATES: Rates are for ten hour days, time and a half for hours over ten, and overtime rate of double time  after twelve. All cousulting and scouting rates are on a per hourly/portal to portal basis.

CANCELLATIONS:  Equipment and/or labor ordered, but cancelled less than 24 hours , one business day of  scheduled time will be subject to the full applicable rates.

CANCELLATION FEES: All cancellations are subject to a 15% service charge.

DOWN DAYS: Down days, rain-outs, and stand-by rates are at 2/3 single day rate.

PREMIUM DAY RATES: A premium 2x rate is required on all Sundays and federal holidays.

TRAVEL: Transportation costs, single accommodation lodging. per deims, etc. are additional. Travel days are 2/3 prevailing day rate. Driving production vehicles constitute a 10-hour day rate, portal to portal.

MEAL TIMES: Meals are within six hour intervals of crew call and not to exceed one hour in length off the clock.

SHIPPING: Renter is responsible for all freight and handling charges.

CONFIRMATION: Equipment, labor and vehicles are confirmed when your invoice is paid in full.

OWNERSHIP: Title and ownership of all equipment rented remain the sole property of Work Horse Productions.

LIABILITY: Work Horse Productions, is not responsible for any liabilities, claims, costs, or expenses arising out of the use or possession of its equipment. Renter acknowledges that the rental equipment is offered for test and inspection at the time of rental. Work Horse Productions assumes no responsibility whatsoever for the performance of the equipment and no claim for liability or rental reduction shall be allowed due to alleged failure of the equipment, no allowance will be made for periods of time in which the equipment wasEQ in the renter's possession but not actually used. If the unit is lost, damaged, or damaged beyond repair, the renter shall be charged full list price for the repair or replacement. 

EQUIPMENT RELEASE: Renter agrees not to release or re-deliver said equipment to any other, person, firm, or corporation without the written consent of Work Horse Productions.

INSPECTION: Renter agrees to admit owner or his agent to enter the premises upon whichequipmentis kept for the purpose of checking condition of owner's equipment and for the purpose of repossessing the equipment in the event the renter is in default of any term of the rental contract.


LOSS/LIABILITY: Renter shall provide his own insurance to cover full value of the equipment rented, for any and all loss, damage, or liability which may occur. A certificate of insurance is required naming of Work Horse Productions as "additional insured" and as loss payee, before equipment can be released. A minimum of $1,000,000.00 combined single limits, bodily injury, and property damage is to be maintained for the term of this rental. The renter shall remain fully responsible for the equipment during shipping.

L&D: Lessee agrees to pay the FULL REPLACEMENT/REPAIR COST  of lost or damaged equipment within 15 days of evaluation. Lessee can then seek reimbursement from their insurance company of their own accord. Lessee shall be obligated for loss of rental income until such time as equipment is fully repaired and returned to Lessor or full payment in settlement of loss received by Lessor.

VEHICLES: For vehicles/generators, the renter agrees to provide auto, body injury, and property damage insurance, with no less than $1,000,000.00 combined single limits. Renter agrees to provide physical damage (comprehensive and collision) coverage on a blanket basis to any vehicles that Work Horse Productions may provide to the renter, with a limit of not less than $125,000.00.

VEHICLE DRIVERS: Work Horse Productions employees are the only license and insured drivers allowed to drive our company vehicles. Outside Drivers/Renters are not allowed to drive.

Vehicle Rentals come with our designated driver/Grip. 

DELIVERY SERVICE: Delivery service is available. Price various on load size and destination , we do have a minimum charge of $75.00  per stop.

The Renter agrees to all terms and conditions for any and all equipment rented from Work Horse Productions, the owner, prior to shipment or delivery.